The MLA Job List Privacy Statement
Last Updated 19 May 2019
This privacy statement describes how the Modern Language Association handles your personal information, including account creation and log-in, the information we collect, our records retention practices, and your rights related to your personal data.
The Modern Language Association (which we refer to here as “we”, “us,” and “the MLA”) sponsors The MLA Job List (“the Job List”) and we appreciate the importance of your privacy. We are committed to transparency and disclosure of the ways we gather and use personal and nonpersonal information on the Job List Web site.
This privacy statement (“Privacy Statement”), along with the Terms of Service, constitutes the agreement (which we refer to here as the “Agreement”) between us and you regarding your use of the Job List.
This Privacy Statement describes how we collect and use your information in connection with the Job List and the choices you can make regarding your information. Our goal is to be clear about how we use the personal and nonpersonal information you provide through the site. We may modify this Privacy Statement, along with the rest of the Agreement, in our sole discretion. We will take reasonable steps to notify you of any changes to this Privacy Statement in a manner commensurate with the nature of the changes; however, we urge you to review this Privacy Statement periodically.
1. LOCATION OF SERVERS AND TRANSFER OF INFORMATION: SPECIAL ALERT TO NON–UNITED STATES USERS
Our servers are located in the United States. While we strive to be fully compliant with international privacy laws like the European Union’s GDPR, if you are located outside the United States, be aware that the information you provide us will be transferred to the United States and that the law applicable to the protection of User Information in the United States may be different from the laws of your jurisdiction. By using the Job List or providing us with information through it, you consent to this transfer and to the collection, storage, processing, and use of your information in the United States as described in this Privacy Statement and the Terms of Service.
2. Member’s User Information
In this Privacy Statement, the personal information you provide to the Job List when you create and use an account, including information about your activity on the Job List that we record, is referred to as “User Information.”
a. Account Creation and Authentication
To create an account on the Job List, you must provide us with information that verifies your identity and handles your log-in process. We then use that information to determine the areas within the Job List to which you should be provided access. When you create a log-in identity on the Job List servers in order to create and authenticate your Job List account, we require you to give us the following information:
- Your username
- Your e-mail address
- A password
Your username is recorded in our user database and is used to connect to your account. We store your username and password to authenticate the account, and we store your e-mail address to allow you to reset your password.
We may use your User Information to send you important messages about the Job List through e-mail or through other means. For example, we may send you important messages about the operation of the Job List (e.g., if we add or change functionality or change our Terms of Service or this Privacy Statement). Other e-mail preferences can be set in a member’s Settings.
3. Collected Information
Nonpersonal Data and other Collected Information may be used to provide or support the Job List services as follows.
While we use Google Analytics to assess aggregate statistics about the Job List’s traffic, we do not enable Google Analytics to record IP addresses or other identifying personal information from visitors.
c. Nonpersonal Data
We may use Nonpersonal Data to help diagnose and repair issues with your use of the Job List, administer the Job List, monitor usage of the Job List, provide customization options, understand how our visitors use the Job List, make decisions about how to change and adapt the Job List, and create anonymous statistics from the Job List. From time to time, we may release Nonpersonal Data in aggregate form (for instance, by publishing trends in usage of the Job List). We will not release individual information, only aggregate information.
Our server logs record information about visits to the site, which we keep for a period of time in case we need to investigate an error, help a user fix a problem, or review how the site is being used. These logs are retained in accordance with our data retention policy (see below).
4. Sharing Information with Third Parties
The MLA takes the privacy of our users very seriously, and we do not sell, rent, or otherwise provide your User Information or Collected Information to third parties, except as described in this Privacy Statement, unless disclosure is reasonably necessary in our opinion to (1) comply with legal process, including, but not limited to, civil and criminal subpoenas, court orders, or other compulsory disclosures; (2) enforce this Agreement; (3) respond to claims of a violation of the rights of third parties; (4) respond to customer service inquiries; or (5) protect the rights, property, or personal safety of the MLA, our users, or the public.
The Job List uses third-party service providers (“Service Providers”) to provide certain services, such as hosting, which are necessary for operations. We may also use Service Providers to enhance member experience of the Job List, by, for example, providing integrations with services for additional services. We will take reasonable measures to ensure that these Service Providers will access and use User Information only for the purpose of providing services to the Job List or on our behalf. (See section 8, “Security,” below.)
5. Your Choices and Rights
By using the Job List and providing User Information to us, you expressly and voluntarily accept the terms and conditions of this Privacy Statement and the Agreement of which it is a part. Providing your information to the MLA is entirely voluntary. If you no longer wish to share your User Information, you can revise your Profile or close your account, as described in this section. However, you cannot change how your nonprivate activity on the Job List is shared, except by closing your account.
a. Accessing and Changing Your Profile Information
You can review the information you provided for your Profile and make changes to that information at any time. After your change is processed, the MLA may retain residual copies of the old information in its backup and archival copies of its database for a limited period of time.
b. Correcting Your Personal Data
If you believe that other personal data of yours are inaccurate or incomplete in our records, please contact us and we will correct it.
c. Changing Your E-mail Preferences
You can control the e-mails you receive by changing the e-mail preferences of your Settings.
d. Requesting Your Data
You have the right to request a copy of your personal data. To do so, contact us in writing at email@example.com (or by mail at the address below). Please make clear that you are requesting a copy of your personal data. You may need to prove your identity with an e-mail confirmation or otherwise verify your identity. We will provide the data in a structured, commonly used, and machine-readable format.
e. Closing Your Account
If you wish to close your account, please contact us at firstname.lastname@example.org. We will delete or anonymize all information associated with your account in a timely matter, so long as there is no legal obligation to retain it for longer. You may need to prove your identity with an e-mail confirmation or otherwise verify your identity.
Please note that not all historical information pertaining to you will be removed in connection with the closing of your account, though your identifying User Information will be removed.
f. Right to Erasure
Visitors may request we erase their personal data by contacting us in writing. We will delete or anonymize all personal data in a timely matter, so long as the right of erasure applies under applicable law and/or there is no legal obligation or need to retain some or all of it for longer. You may need to verify your identity.
g. Right to File a Complaint
We hope you will contact us with any questions or complaints in relation to how we process your personal data. However, you do have the right to contact the relevant supervisory authority directly.
6. Links to Third-Party Web Sites
7. Records Retention
We will keep your personal data for as long as you have an account open, or as required to comply with legal processes. Typically, we retain web server logs that record information about visitors for three months.
We will take reasonable measures to protect the integrity of private communications on the Job List and to protect against loss, corruption, and alteration of the information on the Job List. However, even protected sites can be subject to hacking, technological glitches, user misconduct, and administrative errors, and we assume no liability for any of these actions or occurrences or their results.
9. Age Eighteen; Children under Age Thirteen
The Job List is not intended for use by persons under the age of eighteen. By using the Job List, you represent to us that you are at least eighteen years old. If you are not at least eighteen years old, you may not use the Job List.
We do not knowingly collect personally identifiable information from children under the age of thirteen. If we learn that we have inadvertently collected any personally identifiable information from a child under the age of thirteen, we will delete that information. If you are a parent or guardian and you believe that your child under age thirteen may have provided personally identifiable information through the Job List, please contact us at email@example.com.
10. Contact Us
If you have any questions about this Privacy Statement, the practices of the Job List, or your dealings with the MLA, you can contact us by e-mail at firstname.lastname@example.org, or by mail at the following address:
Associate Director of Programs and Manager of Digital Services
Modern Language Association
85 Broad Street, suite 500
New York, NY 10004